Supervisor, Accounts Payable - INTERNAL ONLY

If hired, the State Board for Educator Certification will require all first time applicants for an initial credential to be fingerprinted as part of a national criminal background check. A cost of up to $49. 00 will be charged for fingerprinting.
To supervise accounts payable activities of the District to ensure accurate and timely accounts payable processing. Ensure compliance with applicable state and federal laws and regulations.
  • Supervise and control accounts payable preparation and processing; ensure adherence to current standards and procedures, and take steps to correct problems, delays and inaccuracies.
  • Monitor records of amounts owed and ensure prompt payment of invoices featuring discounts advantageous to the District.
  • Prepare, organize, analyze, maintain, and review any reports and/or outstanding issues requiring resolution with internal or external vendors.
  • Interface and interact with all levels of management and vendors to provide assistance, instruction, and customer service.
  • Participate in special financial system projects and other projects to improve departmental operations.
  • Establish and ensure effective implementation of departmental work standards, schedules, and audit controls.
  • Recommend changes in methods or procedures to improve the efficiency of the department.
  • Establish and maintain effective means of coordinating departmental plans and schedules with other district departments, report delays and problems promptly, and take appropriate actions to maintain effective coordination of activities.
  • Keep abreast of legal, regulatory, and policy developments affecting the accounts payable function, and ensure compliance with all applicable policies, rules, regulations, and laws.
  • Supervise the activities of the department in accordance with the District's policies and applicable laws. Responsibilities include interviewing, hiring and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
  • Conduct periodic checks of travel reports and accounts payable documentation to support outgoing checks.
  • Check and approve check runs, including but not limited to, releasing payments through depository system/website.
  • Direct and review preparation of annual 1099 s for all appropriate vendors; verify balancing and provide assistance as needed.
  • Develop annual accounts payable schedule(s), determine deadlines, and accommodate work flow, bank holidays, school duty calendars, and the needs of the department.
  • Monitor accounts payable operations with Accounting, Purchasing, and confer with other administrative and technical staff regarding changes and new systems; participate in developing, implementing, and testing procedures.
  • Provide district-wide training on various levels, including annual Business & Operations Guidelines training, workshops, and one-on-one training as requested.
  • Assist auditors during audit process by answering questions and providing documents, reports and other accounts payable related data upon request.
  • Periodically review and update accounts payable and travel procedures.
  • Demonstrates regular and prompt attendance.
  • Perform other duties as assigned.

  • Supervise assigned accounts payable staff.

  • Associates degree in accounting or equivalent combination of training/experience to demonstrate ability to do the job.
  • TASBO certification preferred.
  • Experience in accounting or accounts payable.

  • Knowledge of generally accepted accounting and invoice auditing principles, procedures, laws, rules, and regulations.
  • Skills in operating standard PC software applications (word processing, spreadsheets, etc.); written and oral communications; customer service and interpersonal relations; and organization, attention to detail, accuracy, and problem solving.
  • Ability to exercise independent judgment and professional discretion in administering, advising, planning, and supervising assigned responsibilities; interpret and apply technical procedures; and demonstrate strong ethical principles.

Mental/Physical/Environmental Demands:
  • Needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
  • Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
  • Ability to understand, remember, and communicate routine, factual information.
  • Ability to organize and prioritize own work schedule on short-term basis.
  • Ability to make decisions which have moderate impact on immediate work unit.
  • Ability to compose letters, outlines, memoranda, and basic reports and/or to orally communicate technical information.
  • Ability to add, subtract, multiply, divide and to record, balance and check results for accuracy.
  • Ability to compute, analyze and interpret numerical data for reporting purposes.
  • Use standard office equipment including personal computer and peripherals.
  • Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting.
  • Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching.
  • Occasional light lifting and carrying (less than 15 pounds).
  • Work with frequent interruptions.
  • Maintain emotional control under stress.

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